Product Administration Data
Actuarial Solutions Limited (ASL) will collect personal information in order to administer the licences for its software products.
The personal information collected will be a minimum of name, company and email address and may include postal address and telephone number. The information is collected at the time of registration of the software by the user.
Personal information data is collected under the ‘legitimate interest’ basis for processing in order to validate the licensing of computer software and to enable provision to licensees of information on use of the software and upgrades.
Data may collected automatically by ASL’s licenced software products for the purposes of licence verification. This may include the licence identifier, date and time of the licence check and the result of the check.
Data is retained for the use of ASL only in licence processing and communication with licence holders regarding subscription renewals, use of the software and notification of upgrades.
ASL is the ‘data controller’ and employs a separate company as ‘data processer’ to provide the database facility under a contractual arrangement. Data is not shared with, nor to passed to, any other party.
Licence holders may request termination of their licence and immediate deletion of their registration data at any time.
Registration data will be deleted no later than 18 months after non-renewal of the software subscription licence.
Email Marketing Data
1. Introduction
Actuarial Solutions Ltd (“we”, “us”, or “our”) is committed to protecting and respecting your privacy. This policy outlines how we collect, use, and protect your personal and corporate data when conducting email marketing activities in compliance with the UK General Data Protection Regulation (UK GDPR) and the Privacy and Electronic Communications Regulations (PECR).
2. What Data We Collect
We may collect and process the following types of data:
- Personal Data: This includes your name, job title, and personal email address (e.g., john.smith@example.com) when relevant for business purposes.
- Corporate Data: This includes corporate email addresses (e.g., info@company.com or jane.smith@company.com) and other related business contact information.
We only collect and process data that is necessary for the purpose of sending email communications regarding our products, services, and promotions.
3. How We Use Your Data
We process your data for the following purposes:
- To send you marketing emails that may include promotions, updates on our products/services, and industry news.
- To maintain an opt-in/opt-out list for email communications, ensuring we respect your preferences.
- To improve and personalize our marketing campaigns based on your interactions with our emails (e.g., opens and clicks).
4. Legal Basis for Processing
We rely on the following lawful bases for processing your data:
- Consent: For individuals (sole traders, partnerships) and personal email addresses, we obtain explicit consent before sending marketing emails.
- Legitimate Interest: For corporate subscribers (e.g., businesses, LLPs, limited companies), we may send marketing communications relevant to your business under the legal basis of legitimate interest. This allows us to promote our services without prior consent, provided that the content is relevant to your role or business needs.
5. Opt-Out/Unsubscribe
Every marketing email we send includes an unsubscribe link. If you choose to unsubscribe, your request will be processed immediately, and you will no longer receive marketing communications from us.
You may also contact us directly at admin@actuarial-solutions.co.uk to request removal from our marketing list.
6. How We Store Your Data
Your data is stored securely in compliance with UK GDPR. We implement appropriate technical and organizational measures to ensure the security of your data, preventing unauthorized access, loss, or misuse.
We retain your data for as long as it is necessary for the purposes outlined in this policy, or until you request its deletion or unsubscribe from our communications.
7. Sharing and Disclosure of Data
We do not sell, trade, or otherwise transfer your personal or corporate data to outside parties without your consent, except:
- To service providers who assist us in operating our website, conducting our business, or providing services to you, provided they comply with applicable data protection laws.
- If required by law or legal process.
8. Your Rights
Under the UK GDPR, you have the following rights concerning your personal data:
- Right to access: You may request a copy of the data we hold about you.
- Right to rectification: You may request corrections to your data if it is inaccurate or incomplete.
- Right to erasure: You may request the deletion of your data in certain circumstances.
- Right to restrict processing: You may ask us to limit how we process your data.
- Right to object: You may object to the processing of your data based on legitimate interests or direct marketing.
- Right to data portability: You may request a copy of your data in a structured, machine-readable format.
If you would like to exercise any of these rights, please contact us at [email address].
9. Data Transfers
Your data may be transferred outside the UK or European Economic Area (EEA) if necessary to fulfill the purposes of this policy. In such cases, we ensure that appropriate safeguards are in place to protect your data.
10. Updates to This Privacy Policy
We may update this policy from time to time to reflect changes in our practices or legal obligations. We will notify you of any significant changes by updating the date at the top of this policy and, if appropriate, through direct communication.
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your data, please contact us:
Actuarial Solutions Ltd
17, Wellwynds Road, Cranleigh, Surrey, GU6 8BP
e: admin@actuarial-solutions.co.uk
t: +44(0) 1483 267527